Federal Requirements for Councils
- Christine Joyal
DD Suite has always supported the Federal Performance Measures. These measures are identified in Applications and Projects, and captured in Project Periodic Reporting. The values are related to State Plan Goals and Objectives for use in the Program Performance Report (PPR).
Funders can create customized Performance Indicators and Sub Indicators for collecting their own demographics.
DD Suite financial information and reporting also addresses OMB requirements. This information is entered in Applications and Projects, and is also seen in Periodic Reports. Click Here for more information on OMB Support in DD Suite.
Federal Performance Measures 2017-2021
Many users have questions on the implementation of the new Federal Performance Measures (2017) in DD Suite. In the past, some Performance Measures provided a row with three category fields to enter values (Individual/Family/Other). The new Federal Performance Measures (2017) capture information on only one category (either individual, or family, or systemic change). The measure itself defines the category. As such DD Suite provides only one input field for the new measures; values are entered only in the field termed “Other”.
ITACC, Information and Technical Assistance for Councils on Developmental Disabilities, has provided a Guidance document for Council Staff - AIDD DD Council Performance Measures.
*Note: In the "description" column on the table below, (NF) stands for "not federal".
Individual and Family Advocacy (IA)
IFA 1: Output Measures
Measure | Description |
|---|---|
IFA.1.1 | The number of people with developmental disabilities who participated in Council supported activities designed to increase their knowledge of how to take part in decisions that affect their lives, the lives of others, and/or systems. |
IFA.1.2 | The number of family members who participated in Council supported in activities designed to increase their knowledge of how to take part in decisions that affect the family, the lives of others, and/or systems. |
IFA.1.3 | (NF) The number of 'other individuals' who participated in Council supported activities designed to increase their knowledge. |
IFA 2: Outcome Measures
Measure | Description |
|---|---|
IFA.2.1 | After participation in Council supported activities, the percent of people with developmental disabilities who report increasing their advocacy as a result of Council work. |
IFA.2.2 | After participation in Council supported activities, the percent of family members who report increasing their advocacy as a result of Council work. |
IFA.2.3 | The percent of people who are better able to say what they want or say what services and supports they want or say what is important to them. |
IFA.2.4 | The percent of people who are participating now in advocacy activities. |
IFA.2.5 | The percent of people who are on cross disability coalitions, policy boards, advisory boards, governing bodies and/or serving in leadership positions. |
IFA 3: The percentage of people satisfied with a project activity
Measure | Description |
|---|---|
IFA.3.1 | The percent of people with developmental disabilities satisfied with a project activity. |
IFA.3.2 | The percent of family members satisfied with a project activity. |
System Change (SC)
SC 1: Output Measure
Measure | Description |
|---|---|
SC.1 | The number of Council efforts to transform fragmented approaches into a coordinated and effective system that assures individuals with developmental disabilities and their families participate in the design of and have access to needed community services, individualized supports, and other forms of assistance that promote self-determination, independence, productivity, and integration and inclusion in all facets of community life. This number is the sum of sub-output measures: SC.1.1, SC.1.2, SC.1.3.1, SC.1.3.2, SC.1.3.3, SC.1.3.4 |
SC Sub-output measures
Measure | Description |
|---|---|
SC.1.1 | The number of policy and/or procedures created or changed. |
SC.1.2 | The number of statute and/or regulations created or changed |
SC.1.3.1 | The number of promising practices created. |
SC.1.3.2 | The number of promising practices supported through Council activities. |
SC.1.3.3 | The number of best practices created. |
SC.1.3.4 | The number of best practices supported through Council activities. |
SC.1.4 | The number of people trained or educated through Council systemic change initiatives. |
SC.1.5 | The number of Council supported systems change activities with organizations actively involved. |
SC 2: Outcome Measures
Measure | Description |
|---|---|
SC.2.1 | The number of Council efforts that led to the improvement of best or promising practices, policies, procedures, statute or regulation changes. (sub-measures 2.1.1 and 2.1.3) |
SC.2.2 | The number of Council efforts that were implemented to transform fragmented approaches into a coordinated and effective system that assures individuals with developmental disabilities and their families participate in the design of and have access to needed community services, individualized supports, and other forms of assistance that promote self-determination, independence, productivity, and integration and inclusion in all facets of community life. (sub-measures 2.1.2; 2.1.4) |
SC 2: Sub-outcome measures
Measure | Description |
|---|---|
SC.2.1.1 | The number of policy, procedure, statute, or regulation changes improved as a result of systems change. |
SC.2.1.2 | The number of policy, procedure, statute, or regulation changes implemented. |
SC.2.1.3 | The number of promising and/or best practices improved as a result of systems change activities. |
SC.2.1.4 | The number of promising and/or best practices that were implemented. |
OMB Requirements in DD Suite
Application and Project budget items allow data entry for specific OMB information. The information is also referenced in Periodic Expense Reports under a line item's justification.
Budget Items can be defined as No Rate Applies, Hours, Days, Weeks, Months, Years, Miles, Space, Fringe, Taxes or Indirect. DD Suite will allow users to enter additional information, and provide a calculated total that users can input into their line item amounts. The supporting fields are as follows:
Rate Type | Input Data | Calculated |
|---|---|---|
No Rate Applies | none | none |
Hours, Days, Weeks, Months or Years | Rate, Units | Cost |
Miles | Rate and Mileage | Cost |
Space | Square Foot Rate | none |
Fringe, Taxes and Indirect | Percentage and Total Amount | Cost |