Application Overview (Change Link)
Note: The DD Suite process for Awarding grants has changed slightly. In earlier releases, a grantee was notified of an awarded grant, The Award would appear in their Task List on the dashboard. The Grantee next had to Accept the award for it to finally become an actual Grant in the DD Suite system. This Accept step has been eliminated. Awarding a Grant is the final step in the Application process. The grantee will be notified via email, and will be able to begin reporting their progress.
Related to this change, we have changed the status "Accepted by Grantee" to "Approved Grant". The handful of projects that were already awarded will still need to be Accepted by the grantee, but for new awards, the Accept step has been removed.
Local Administrators are able to see and work with all applications. Funding Organization Staff must have been added to the original NoFA via the People tab, or be the Primary Staff on the NoFA in order to see an application.
New Feature: Limit Staff Access allows grantee organizations to prevent their staff from seeing and accessing either work plan or budget information. Funders will see a new access limit field in the People section of Application overviews for any grantee organization that has enabled Limit Staff Access. Read Limit Grantee Staff Access to learn more. We do not expect many grantees to use this feature. (Change Link) Stephen V
Reporting Dates
Before an Application is Awarded, the staff should create the reporting dates. After clicking the initial Award App button, staff can go to a Reporting Dates tab and set up all of the dates. We have included a feature where the staff can select the number of reporting dates, and DD Suite will automatically calculate the periods.
Councils that have a consistent number of annual periods for their grants can set up the default number of reporting dates for programmatic and expense reports, as well as the length of time between the end of a period and when a report is due. These defaults are set up with Administration -> Preferences.
If the funding organization wants the grantee to make specific changes to the application, then they can open up those specific sections by clicking on the appropriate "modification request" link and entering directions for the applicant. Once the specific sections are opened, and the application has been saved, the staff clicks on the "Request Modifications" button at the top of the application. A summary screen will show staff all of the modifications requested, and can then send the application back to the grantee for modifications. Visit the "Request Modifications" Help page for the specifics.
