Creating a Budget for a Grant or Council Activity
Budgets are organized by Category. Within each category, amounts are entered for line items.
Note: Match funds are used / seen by DD Councils only. Other types of Funding Organizations will not see Match fields.
On your dashboard, select the “Projects” module.
Select a deactivated Project from the list.
Select the Budget tab.
Select the “Add Budget Category" link.
Complete the Category Form.
Enter a type of expense in the “Category” field. Some example entries include mileage, office supplies, personnel, space occupancy, etc.
*Note: This field has a limit of 50 characters*
In the “Nature of Expense” field, enter the type of expense related to this category. Nature of Expense should describe the entry in the “Category” field. For example:
For a category of Personnel, this field should include the name and/or title of the person
For a category of Supplies, this field should list the individual supplies
*Note: This field has a limit of 300 characters*
Select the “Save” button to save your progress.
On the Budget Overview page, add as many budget categories as needed. You can manage each category by using the Action links.
Edit - change either the category or nature of expense
Remove - remove a budget category from the list
Select any of the “Add items to [existing category]” links.
Complete the Budget Item form to add a new line item.
Enter the Nature of Expense and Justification.
The Rate Type fields are a convenience calculator for federal OMB requirements. Specific fields will appear, depending on which Rate Type is selected. For most types, a Cost amount will be calculated. The applicant can then enter that number into Council Funds, or split the amount between Council Funds and Match Funds. For more information on OMB fields, see the General Information -> Federal Requirements Help page. This information is also visible on Periodic Expense Reports.
Enter a nature of expense and then provide a justification as to why it is a necessary part of completing the objective for this grant.
In the “Funding” field, enter the amount in dollars that will be received from the Funding Organization.
In the “Match Funds” field, enter the amount of matching money, if any.
In the “Match Source” field, enter the source from which the match was received.
In the “Match Type” dropdown menu, pick the type of match received from the following: Cash, In-Kind, Other. None, or Specified
Select the “Save” button to save your work.
On the Budget Overview page, DD Suite automatically calculates the subtotals for each budget category, as well as grand totals. Note the OMB rate information seen in the Justification column.
